ACCOUNTING ASSOCIATE

This full-time, exempt position will report to the Chief Financial Officer. The position is responsible for providing excellent organizational skills and maintaining a high level of accuracy in their accounting work. This associate will work to process accounts payable, accounts receivables, payroll, sending out client invoices and maintaining a level of confidentiality when working with vendors, clients or employees.

RESPONSIBILITIES

• Review, enter, match and file accounts payable invoices.
• Prepare and process weekly accounts payable check runs.
• Process Weekly/Monthly Accounts Receivables
• Process Bi-Weekly Payroll
• Finalizing, uploading into the client system and emailing out client invoices monthly.
• Sending out Monthly End of Month Statements to the Clients
• Reconciling Monthly Bank Statements
• Reconciling Monthly Credit Card Statements
• Reconciling Monthly Prepaid Expenses
• Entering Monthly Journal Entries
• Working closely with CFO on Annual Budget
• Administrative Duties – Filing, Data Entry, Answering Phones, Making Deposits, etc.
• When needed provide assistance to the Office Manager with daily or weekly tasks.

SKILLS AND ABILITIES

• Ability to handle basic accounting functions.
• Exceptional organizational skills and attention to details.
• Effective communication skills both internally and externally.
• Ability to maintain confidentiality and exercise discretion.
• Maintains professionalism in internal and external interactions.
• Ability to meet deadlines.
• Ability to work independently and as part of a team.
• Proficient in using Microsoft Office, especially Excel.

QUALIFICATIONS

• Associate’s degree is required in either Accounting or Business with a concentration in either Accounting or Finance.
• Bachelor’s degree is preferred in either Accounting or Business with a concentration in either Accounting or Finance.
• At least three to five years of accounting or business experience.
• Prior experience with Deltek, Ajera software and/or SAP, Ariba software is a plus.
• Must have a demonstrated knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MS Word, Excel, and PowerPoint).
• Ability to work in a fast-paced environment, balance multiple projects while working inside and outside of teams, and meeting deadlines.

PHYSICAL REQUIREMENTS

• This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, telephones, and photocopiers.
• Sitting or standing may be required throughout the business day.

COMPENSATION

• Competitive compensation
• 401(K) with company match, Healthcare and other Benefits
• Two Weeks of PTO per year (per anniversary date)
• Two (2) Floating Holidays (16 hours per calendar year)
• Eight (8) Calendar Holidays Off
• The cell phone allowance of $50 for full-time employees each month.
• Passionate, fun and engaging work environment with a high level of flexibility.

ABOUT IDO

IDO was founded in 1992 as a for-profit organization by Founder, Jill Mendoza, with a vision to be regional leaders in creating and managing holistic environments for large organizations, specifically in the Life Sciences marketplace.

Under new ownership in 2023, Amanda Medlen (CEO) and Lee Boyland (COO) continue the mission 33 years later to create environments that move our world forward by improving the lives of others.

IDO’S CORE VALUES

IDO’s Core Value is centered around Teamwork.  The IDO team acknowledges that Teamwork which embodies Trust, Communication, Accountability, Responsive problem solving, Resourcefulness, continuous learning, knowledge sharing and serving our customers well.  We believe Teamwork and all its associated attributes could be summed up in one Core Value that we will call “Connectedness”. 

The IDO team defines “The Value of Connectedness” as: a special and powerful collective energy that emerges when team members connect with each other and our clients. 

EQUAL OPPORTUNITY EMPLOYER

IDO provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, IDO complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.